Room Rental Guidelines/Conditions
Conditions of Room Rental
Nambour Community Centre Inc aims to provide a pleasant and informal environment for your workshop, meeting, event or activity. The Community Centre provides modern facilities for the communities needs at a reasonable cost.
- Minimum booking is 1 hour.
- Should you cancel a booking it is your responsibility to contact the centre and all your participants.
- A cancellation fee of 50% will be charged if the centre is not notified within 48 hrs.
- Tentative bookings will only be held for two weeks. It is then the responsibility of the tenant to either confirm or cancel. Tentative bookings will be forfeited if the centre is not informed.
- If tentative bookings need to be held longer, a 50% non-refundable deposit will be collected.
- It is the Tenants responsibility to ensure that they have appropriate insurance cover for the activities they are conducting at the centre. If you do not have insurance, then the tenant will need to accept and sign our disclaimer.
(See below for full Hire Guidelines)
Guidelines for Room Rentals
Parking is available in the car park on the left side of the building. Disability car parks (2) are available on the right side of the building. Please refrain from parking on the yellow lines on James & Shearer Streets.
First aid kits are available in the main kitchen in the broom cupboard, on the top shelf, in the children’s room and in the staff kitchen on top of the pantry. All accidents and incidents must be recorded on the appropriate form available from reception.
- Stack all chairs and tables after use (chairs stacked no higher than 8). They are available in the large cupboards in the meeting rooms or in the open area.
- Clean the floor if food or drink is consumed during your use of facilities. Cleaning equipment is kept in the kitchen (broom cupboard).
- Report all damages to centre property to reception (a charge or fee may apply for repair or replacement).
- Vacate the centre at 10:00pm, due to noise restrictions within a residential area.
- Drinking alcohol or using any kind of illegal substances are prohibited in the centre and its surrounding area.
- Facilitators are responsible for providing tea, coffee, refreshments and all workshop requirements.
- The designated smoking area is under the large tree at the front of the building.
- Animals are permitted on the premises, but need to be supervised at all times. Animals are to be kept on a lead at all times and away from centre entry and exit points. Owners are responsible for discarding appropriately, any waste products.
- Candles are not to be used in any of the meeting rooms as they are a fire hazard.
- Due to WH&S and insurance requirements, permission must be gained through reception to use untagged electrical appliances and equipment.
- Due to some after hours concerns, can we ask all hirer’s of rooms after hours to:
– close the exterior gate and use the chime for guests as they arrive
– discourage non participants into the space – they are technically trespassing
– you are responsible for the well-being of the space – call police if you have a concern
Before You Leave:
- Ensure you leave the area as you found it. All cleaning equipment is available in the kitchen cupboard, next to the door, and under the sink.
- Please lock all windows and doors and turn off the lights, fans & air conditioners in your room.
- If you are the last group to leave the centre, please close the exterior wooden gates, toilets and kitchen before you leave.
- All rubbish is to be placed in the bins outside the kitchen.
A cleaning fee will apply if rooms are not left in a satisfactory condition.
Keys: Keys are available for collection during office hours (9am – 3pm Monday – Friday). They can be returned through the brass slot next to the front door.
In order to comply with fire safety regulations, each group using the centre is required to designate a ‘Safety Representative ’. Each fire safety officer will be responsible for ensuring the safety of its own members and maintain an accurate record of how many members are in attendance. Please contact reception for further information if required.
Instructions for the Safety Representative in the event of a fire or fire drill:
- Become aware of the position of the Whistle alarm, where to access fire fighting equipment, where to access First Aid and the evacuation plan.
- Blow the whistle in three long blows to give an immediate warning of the fire. A whistle is located in the kitchen next to the fire extinguishers and in the children’s room inside the First aid box.
- R – Remove people from immediate danger
- A – Alert the Fire Service (Dial 000)
- C – Confine fire and smoke (If safe to do so)
- E – Evacuate
- Once at the assembly point, ascertain that all persons within your group are accounted for. Those who are not accounted for should have their names and last known location given to an officer in charge. Do not leave the assembly area until you are given permission to do so.
- Take refuge in toilets, store rooms or other such areas.
- Block roadways or access to the premises.
- Re-enter the building.
Every fire safety officer is to be instructed on how to operate a fire extinguisher and use a fire blanket. Please contact Nambour Community Centre for an appointment time for a demonstration. For groups that change their leadership on a regular basis, please ensure that the new group leader is also given these instructions.
The Nambour Community Centre endeavours to maintain a safe environment for all those who use and access the centre. For the centre to maintain its safe use, we ask all users to alert staff to a potential hazard that you may have seen. To enable you to do this, we have Hazard Reporting Forms available in a Perspex holder situated beside the external water cooler. Please return the completed forms to reception.
Updated: December 2017